Apostilles Authentications

What is an apostille?

An apostille or embassy legalization certifies the authenticity of documents issued in the US, before they can be accepted by government and business establishments overseas.

Who issues an apostille?

In the United States, there are multiple designated Competent Authorities to issue Apostilles, the authority to issue an Apostille for a particular document depends on the origin of the document in question. Federal documents, such as FBI background checks, are authenticated by the U.S. Department of State Authentications Office in Washington DC. State documents such as notarizations or vital records are authenticated by the state Secretary of State.

What type of documents require an Apostille?

The most common types of documents needing an Apostille would include birth/death certificates, marriage licenses, divorce decrees, school transcripts and diplomas/degrees, powers of attorney, among others.

How does the process work?

Depending on which country your document needs to be presented in, it will fall in one of the two categories below:

Apostille Service Process
Apostille is a French word meaning certification. Also referred to as legalization in English, it is a onepage document issued by authorities at the state or Federal level certifying to the authenticity of the document. If your document falls under the Apostille process, we will obtain the Secretary of State Apostille certification or the US Department of State Apostille in Washington DC as necessary.

Document Legalization Process
Very similar to the Apostille stamp process, Embassy legalization is an alternative method of authenticating a document, used for countries that are not members of the Hague Convention. In most cases an Embassy Legalization will require the document to be authenticated by the notary, followed by legalization from the Secretary of State, the US State Department and the embassy of the foreign country to which the document will be sent

Requirements to obtain apostille:

Here are a few important requirements for the Texas Secretary of State in order to authenticate a notary public’s capacity and issue an Apostille/Certificate:

1) The signature of the affiant needs to be signed in the presence of the notary public.

2) The appropriate notarial acknowledgement, jurat, or other notarial certificate, completed by the notary public to reflect the date the individual who signed the document appeared before him/her. (Make sure the notary puts a date)

3) The notary public’s seal of office, affixed to the document (Make sure the notary puts their stamp/seal on the document)

4) The notary public’s signature

Fees and order form


Corporate Discount
We offer discounted prices for corporate customers and customers who require authentication on multiple documents. Speak to a member of our staff to find out more.

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Thank you!

We greatly appreciate your business, if you have any questions please do not hesitate to e-mail or call us at:

Phone: (512) 479-0805
FAX: (512) 477-1166
Email: info@austinpassport.com